Top 5 Tips for Having a Successful Event
Event planning can be very stressful even for some very experienced event companies in Malaysia. There will never be enough time for preparation, as well as something invariably goes wrong. Whatever you are able to do, you need to plan ahead effectively in order to reduce the stress in life.
From time scheduling, arrangement, and setup, all these will need to plan properly. To help you out, below are 5 event planning tips from the professionals which I would love to share with you.
1. Start Everything Early
Start planning when an event been place under your management. If you are going to have a big event, then you need to realistically start planning it 4 to 6 weeks ahead. Smaller events need no less than 1 month to prepare. To help keep the last run up to make sure the event is moving smoothly, you need to have all vendor contracts and keep in touch with them closely. Ensure everything is actually finished a couple of days before the event.
2. Delegate Job Responsibilities
Split the different components of the event into different categories such as registration, transport, catering, seat arrangement and etc. Delegate to each staff of yours a category. By doing so, your members will have a very clear picture of every detail since they're entirely responsible for their own area.
3. Doing Test Run
It is advisable for yo to do a run through of the whole event process about 10 or 15 days prior for the event to take place. Having a meeting with your staff and walk through all the processes. Discussion should cover original set up to the follow up process. More often than not some overlooked issues can actually bring up in the meeting. This allow you to still have time to rectify them. After that, you need to carry out another run through in 2 or 3 days before the event to confirm all issues been addressed.
4. Take Photo For Everything
A photo is better than 1000 words. Therefore, it is very important for you to take photo of your event and put them online to exhibit to all audiences. You can think of hiring an expert photographer if you have the budget. They will know how to shoot for the best photos from all sort of positions and angles. You can discuss with them of which session is important and you need them to highlight for shooting.
5. Take a Close Follow up
Many event organisers making a mistake where after the event is over, they just taking a rest and not bothering of anything else. While the strategies might be done it's crucial to be assertive in following up with attendees, whether it is over email or even on social networking, to exhibit the good results of the event.
